Candidate Privacy Notice

Information we collect

• Contact details and work history you provide when registering.
• Identity and right-to-work evidence appropriate to the role.
• DBS information appropriate to the role.
• References, qualifications, professional registration and training evidence.
• Notes from suitability conversations and your stated availability.

How we collect it

Information is collected through our secure candidate system, from you directly, and from referees and check providers you have been told about. Please do not email sensitive documents; use the secure route we provide.

Why we use it

We use your information to assess suitability, carry out the checks required for the role, introduce you to providers for permanent appointment, and supply you for temporary assignments. Our lawful bases are taking steps at your request before a contract, our legitimate interests in operating a recruitment service, and compliance with our legal obligations. Where we handle criminal-records or health-related information, we do so under the conditions permitted for employment and safeguarding purposes.

Sharing with providers

Where you are put forward for a role, we share the information the provider needs for its selection decision and a compliance summary, through an approved secure process. The provider makes the final hiring decision and accepts the checks.

Retention

Candidate records are kept for as long as we are actively working with you and afterwards only for the period needed to meet employment-agency, safeguarding, tax and legal obligations.

Your rights

You can ask for access, correction, erasure, restriction or objection, and you can withdraw consent where we relied on it. You can also complain to the Information Commissioner's Office. Renavea never charges candidates a fee and does not guarantee work, shifts, sponsorship or placement.